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Cpt Bid Sponsor What are the icons in the table header for? View the 'How do I...?' document. Use this table to amend the 'Should be' Price. The PCPT automatically calculates the 'Should be' Price according to the rules of certain types of sponsor. For UK Research Councils and UK Charities, the 'Should be' Price will reflect the specific rules of those sponsors. For all other sponsors, including NHS Trusts, Government departments other than the Department of Health, and industry, the 'Should be' Price will equal the FEC. The PCPT cannot automatically produce the correct 'Should be' Bid Price for all sponsors, not least because of the sheer variety of sponsors with special rules. To accommodate this, you should use the 'Amend Bid Price' table to amend the 'Should be' Price. This table allows you, for example, to amend the price to reflect the terms of a specific deal, or to provide for the inclusion of Professional Fees in the Bid Price. The 'Amend Bid Price' table may also be used to take account of a specific sponsor's rules not accounted for by the 'Should be' Price mechanism. For example, the 'Should be' Price for bids to the Department of Health will have to be amended to reflect the fact that, exceptionally for Government departments, this department will apply the 80% of FEC funding rules of the UK Research Councils. Also for EU projects, the £FTE Indirect Cost rates will not apply and the 'Amend Bid Price' table will have to be used to amend the Indirect Cost for EU projects to 20% of all Directly Incurred Costs excluding any sub-contractor costs and audit fees. The 'Amend Bid Price' table should also be used to include Student Registration (tuition) fees in the Bid Price. To amend the Bid Price, select 'Edit' in the table header, then choose the cost type to be amended and override the price shown by entering the amended figures. Enter in the 'Reasons for Amendment' column your reasons for amending the 'Should be' Price and confirm that it has the dean's approval. Professional Fees Where the rules of a sponsor do not prohibit it and where it has a dean's approval, investigators may include a personal professional fee in the Bid Price. Typically the only sponsors to whom professional fees are likely to be chargeable are industry sponsors. Professional fees are not part of the FEC or the 'Should be' Price. Professional fees may not be charged unless the FEC of the project is being charged in the Bid Price and is subsequently recovered in the award price. The number of days charged for professional fees may not be greater than the number of days of investigator's time being charged and in no case can the number exceed 220 days per annum, but the fee rate may be whatever rate the investigator wishes to charge, always remembering that it will increase the Bid Price. Money received as professional fees will be paid through the payroll where payment is to the individual, in which case it will be subject to tax, National Insurance, and any other statutory deductions. Professional fees may also be transferred to a residue account in the investigator's name. In order to include professional fees in a Bid Price, the following procedure should be followed. Under 'Directly Incurred Costs', select 'Other Costs' and then select 'Professional Fees' from the 'Other Costs' drop-down list and enter a value of £0 for each applicable year. After the project 'Should be' Price has been calculated, use this table to enter the professional fee figure for each applicable year and explain how the figure has been calculated in the 'Reason for Amendment' field. The 'Description' column displays either the name of an individual or any comments associated with a cost item.
For help with Sussex Direct, please consult the BIS FAQ or contact the IT Service Desk. Page created by: Helen Moore (last modified 03/06/21 14.51.19)

Cpt Bid Sponsor

What are the icons in the table header for?

Use this table to amend the 'Should be' Price.

The PCPT automatically calculates the 'Should be' Price according to the rules of certain types of sponsor. For UK Research Councils and UK Charities, the 'Should be' Price will reflect the specific rules of those sponsors. For all other sponsors, including NHS Trusts, Government departments other than the Department of Health, and industry, the 'Should be' Price will equal the FEC.

The PCPT cannot automatically produce the correct 'Should be' Bid Price for all sponsors, not least because of the sheer variety of sponsors with special rules. To accommodate this, you should use the 'Amend Bid Price' table to amend the 'Should be' Price. This table allows you, for example, to amend the price to reflect the terms of a specific deal, or to provide for the inclusion of Professional Fees in the Bid Price. The 'Amend Bid Price' table may also be used to take account of a specific sponsor's rules not accounted for by the 'Should be' Price mechanism. For example, the 'Should be' Price for bids to the Department of Health will have to be amended to reflect the fact that, exceptionally for Government departments, this department will apply the 80% of FEC funding rules of the UK Research Councils. Also for EU projects, the £FTE Indirect Cost rates will not apply and the 'Amend Bid Price' table will have to be used to amend the Indirect Cost for EU projects to 20% of all Directly Incurred Costs excluding any sub-contractor costs and audit fees. The 'Amend Bid Price' table should also be used to include Student Registration (tuition) fees in the Bid Price.

To amend the Bid Price, select 'Edit' in the table header, then choose the cost type to be amended and override the price shown by entering the amended figures. Enter in the 'Reasons for Amendment' column your reasons for amending the 'Should be' Price and confirm that it has the dean's approval.

Professional Fees
Where the rules of a sponsor do not prohibit it and where it has a dean's approval, investigators may include a personal professional fee in the Bid Price. Typically the only sponsors to whom professional fees are likely to be chargeable are industry sponsors. Professional fees are not part of the FEC or the 'Should be' Price. Professional fees may not be charged unless the FEC of the project is being charged in the Bid Price and is subsequently recovered in the award price. The number of days charged for professional fees may not be greater than the number of days of investigator's time being charged and in no case can the number exceed 220 days per annum, but the fee rate may be whatever rate the investigator wishes to charge, always remembering that it will increase the Bid Price. Money received as professional fees will be paid through the payroll where payment is to the individual, in which case it will be subject to tax, National Insurance, and any other statutory deductions. Professional fees may also be transferred to a residue account in the investigator's name.

In order to include professional fees in a Bid Price, the following procedure should be followed. Under 'Directly Incurred Costs', select 'Other Costs' and then select 'Professional Fees' from the 'Other Costs' drop-down list and enter a value of £0 for each applicable year. After the project 'Should be' Price has been calculated, use this table to enter the professional fee figure for each applicable year and explain how the figure has been calculated in the 'Reason for Amendment' field.

The 'Description' column displays either the name of an individual or any comments associated with a cost item.