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Cpt Cost Items What are the icons in the table header for? View the 'How do I...?' document. Use this table to enter all additional non-labour costs, such as equipment and services, for each year of your project proposal. The system will calculate the total cost of each item across the lifespan of the project. Inflation is applied automatically. For information on inflation rates and how they are calculated, please contact the Research and Regional Development Division. Student Registration (Tuition) Fees Tuition fees for our students do not represent a real cost to the University as they are income and are therefore not part of the FEC. Sponsors, including the Research Councils will, however, pay them in full. For example, exceptionally, the Research Councils will not apply their 80% funding rule. Where tuition fees are to be charged in the Bid Price, they must not be included in the FEC. The following procedure should be followed. Under 'Directly Incurred Costs' select 'Other Costs' and then select 'Student Registration Fees' from the 'Other Costs' drop-down list and enter a value of £0. After the project 'Should be' Price has been calculated, use the 'Amend Bid Price' table to enter the full tuition fee figure. Equipment Purchases Equipment purchases are entered in the 'Other Costs' option, which is located under 'Directly Incurred Costs'. In order for the PCPT to calculate the correct 'Should be' Price, equipment purchases must be entered in the following manner. Firstly, the total amount of all the equipment purchases should be calculated. If the total purchase amount is £50,000 or less, then select 'Equipment Purchase - First GBP50,000 of Purchase(s)' from the drop-down list and enter the amount in the appropriate year. If, however, the total purchase amount is greater than £50,000, then details of the purchase must be entered in 2 stages: (1) select 'Equipment Purchase - First GBP50,000 of Purchase(s)' from the drop-down list and enter '50,000' in the appropriate year; (2) select 'Equipment Purchase - the Excess above GBP50,000' from the drop-down list, and enter the total purchase amount less £50,000 in the appropriate year. Professional Fees (These are to be entered only as a 'directly incurred' cost) Where the rules of a sponsor do not prohibit it and where it has a dean's approval, investigators may include a personal professional fee in the Bid Price. Typically the only sponsors to whom professional fees are likely to be chargeable are industry sponsors. Professional fees are not part of the FEC or the 'Should be' Price. Professional fees may not be charged unless the FEC of the project is being charged in the Bid Price and is subsequently recovered in the award price. The number of days charged for professional fees may not be greater than the number of days of investigator's time being charged and in no case can the number exceed 220 days per annum, but the fee rate may be whatever rate the investigator wishes to charge, always remembering that it will increase the Bid Price. Money received as professional fees will be paid through the payroll where payment is to the individual, in which case it will be subject to tax, National Insurance, and any other statutory deductions. Professional fees may also be transferred to a residue account in the investigator's name. In order to include professional fees in a Bid Price the following procedure should be followed. Under 'Directly Incurred Costs', select 'Other Costs' and then select 'Professional Fees' from the 'Other Costs' drop-down list and enter a value of £0 for each applicable year. After the project 'Should be' Price has been calculated, use the 'Amend Bid Price' table to enter the professional fee figure for each applicable year and explain how the figure has been calculated in the 'Reason for Amendment' field.
For help with Sussex Direct, please consult the BIS FAQ or contact the IT Service Desk. Page created by: Helen Moore (last modified 03/06/21 14.51.19)

Cpt Cost Items

What are the icons in the table header for?

Use this table to enter all additional non-labour costs, such as equipment and services, for each year of your project proposal.

The system will calculate the total cost of each item across the lifespan of the project. Inflation is applied automatically. For information on inflation rates and how they are calculated, please contact the Research and Regional Development Division.

Student Registration (Tuition) Fees
Tuition fees for our students do not represent a real cost to the University as they are income and are therefore not part of the FEC. Sponsors, including the Research Councils will, however, pay them in full. For example, exceptionally, the Research Councils will not apply their 80% funding rule. Where tuition fees are to be charged in the Bid Price, they must not be included in the FEC. The following procedure should be followed. Under 'Directly Incurred Costs' select 'Other Costs' and then select 'Student Registration Fees' from the 'Other Costs' drop-down list and enter a value of £0. After the project 'Should be' Price has been calculated, use the 'Amend Bid Price' table to enter the full tuition fee figure.

Equipment Purchases
Equipment purchases are entered in the 'Other Costs' option, which is located under 'Directly Incurred Costs'. In order for the PCPT to calculate the correct 'Should be' Price, equipment purchases must be entered in the following manner. Firstly, the total amount of all the equipment purchases should be calculated. If the total purchase amount is £50,000 or less, then select 'Equipment Purchase - First GBP50,000 of Purchase(s)' from the drop-down list and enter the amount in the appropriate year. If, however, the total purchase amount is greater than £50,000, then details of the purchase must be entered in 2 stages: (1) select 'Equipment Purchase - First GBP50,000 of Purchase(s)' from the drop-down list and enter '50,000' in the appropriate year; (2) select 'Equipment Purchase - the Excess above GBP50,000' from the drop-down list, and enter the total purchase amount less £50,000 in the appropriate year.

Professional Fees
(These are to be entered only as a 'directly incurred' cost)
Where the rules of a sponsor do not prohibit it and where it has a dean's approval, investigators may include a personal professional fee in the Bid Price. Typically the only sponsors to whom professional fees are likely to be chargeable are industry sponsors. Professional fees are not part of the FEC or the 'Should be' Price. Professional fees may not be charged unless the FEC of the project is being charged in the Bid Price and is subsequently recovered in the award price. The number of days charged for professional fees may not be greater than the number of days of investigator's time being charged and in no case can the number exceed 220 days per annum, but the fee rate may be whatever rate the investigator wishes to charge, always remembering that it will increase the Bid Price. Money received as professional fees will be paid through the payroll where payment is to the individual, in which case it will be subject to tax, National Insurance, and any other statutory deductions. Professional fees may also be transferred to a residue account in the investigator's name.

In order to include professional fees in a Bid Price the following procedure should be followed. Under 'Directly Incurred Costs', select 'Other Costs' and then select 'Professional Fees' from the 'Other Costs' drop-down list and enter a value of £0 for each applicable year. After the project 'Should be' Price has been calculated, use the 'Amend Bid Price' table to enter the professional fee figure for each applicable year and explain how the figure has been calculated in the 'Reason for Amendment' field.