Sussex Direct Help

Event Setup

To provide the maximum flexibility, each event can have many sessions, and each session can contain many slots.

a. Setting up a group event

Enter the maximum number of students you wish to attend the session

b. Setting up a One-to-One event

Enter the title of your One-to-One event
Select ‘One-to-One Event’ from the Event type drop down
Select the appropriate Event purpose from the list
Enter the date you wish to hold your one-to-one event
Enter the Location your One-to-One session
Enter the start time of your One-to-One session (which can contain many slots)
Enter the end time of your One-to-One session (which can contain many slots)
Enter the number of slots you wish your Session to be made up of. E.g. 8 slots in a 2 hour period would give slots of 15 mins each.
Repeat from step 4 if you wish to set up a second/third/fourth session (set of slots)

Notice you can book other Sessions on the same day to make non-contiguous slots available

c. Research Supervisors recording any contact they have had with one of their research students

Click ‘New Event’
Tick the student you have had contact with from your list of supervisees
Enter the title of the contact in the ‘Event Title’ box (e.g. Phone conversation with John Smith)
Enter date and time
Select ‘Research Supervision’ from ‘Event purpose’
Select ‘Record Contact’ from ‘Event Type’
Click ‘Next’
Click ‘Create Event’
Enter any ‘Comments’ about the contact
Click ‘Save’

This contact will also be displayed on the student’s page in Sussex Direct

Field Descriptions

Field	Description
Event Type	Select value from ‘Group’, ‘One-to-One’ or ‘Record contact’. If you select ‘One-to-One’ you can enter multiple associated sessions. ‘Record contact’ should to used to record contact you have already had with your research students.
Event Title	Enter a title for your event. This should be meaningful as you will use this to identify a particular event
Event Purpose	Select a value which best describes your event – this will be used for reporting
Date	Enter a date for your event
Location	Enter a location for your event (optional)
Start Time	Enter a start time for your event
End Time	Enter an end time for your event
No. Slots	If you select a ‘One-to-One’ event type you should select how many slots you would like the session to be divided into. The default value will be ‘1’ for Group events
Max No. Students	If you select a ‘Group’ event type you should enter the maximum number of students that can attend the event. Leave blank for One-to-One events

The system will check whether the selected students are available. Their study timetable and their event bookings will be checked. This check WILL NOT be carried out for Research Students as they do not have timetabled teaching sessions.
A red cross will indicate that a student is busy, but the system will still allow you to invite them to the session(s)
If you would like to check alternative dates then click the ‘Back’ button

If you are happy with your times/dates and wish to set up the session(s) click the ‘Create Event’ button