Sussex Direct Help

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Requisition Items What are the icons in the table header for? If the General Ledger code you wish to enter is not listed, contact your Finance Manager. To view your available Budget, look at the table displayed at the bottom of the page. If you have any problems regarding this table or if any information is missing, please contact your Purchasing Co-ordinator. This table allows you to: Enter details for goods being ordered The minimum you can enter in this table is 'Item' and 'Quantity'. Enter General Ledger codes for goods being ordered If this is left blank the requisition will go to your Purchasing Co-ordinator. Edit, Add or Delete items This is only possible if the requisition is not in the status 'Closed', 'Declined' or 'Stores'. Clicking on 'Add' provides you with an extra 5 lines for entering additional goods. View General Ledger code list for all codes to which you have access You can view all GL codes that you have permission to enter requisitions against. Item A description of the goods you are ordering. There is limited space so please use 'Further Details' for any more information you need to provide. Cat. No. The Catalogue number the Supplier would like you to quote on the order (if applicable). UoM Units of Measure, for example pack, litre, hours VAT Code This defaults to S, which is the Standard Rate - now 15% (temporary reduction as per budget, with affect from 1/12/08 until 31/12/09). Other options are: D1 - 5%, Domestic Fuel E - 0%, Exempt Z - 0%, Zero Rated If you are in any doubt as to which one to use, ask the Supplier. It is their responsibility to determine the liability of the supply. Ledger Code The General Ledger code to which the goods/services are being charged. To view a complete list of GL codes available to you, click on 'View Ledger Codes'. If this is left blank the requisition will go to your Purchasing Co-ordinator. More than one ledger code per item You can split an item between two GL codes by entering a GL code for your item and clicking 'Save'. Clicking on the arrow next to the code allows you to enter another. To split the expense between more than two codes, click 'Add'. Contract Ref The Contract reference between the University of Sussex and the Supplier, or your Project Reference. Inventory If the item you are ordering needs to go onto an inventory list you must select 'Y'. Order more than five Items Once you have entered your five items, click 'Save'. To add more items click 'Add' and then enter the details of your next item, then 'Save'. This needs to be done for every item over five entries.
For help with Sussex Direct, please consult the BIS FAQ or contact the IT Service Desk. Page created by: Helen Moore (last modified 03/06/21 14.51.20)

Requisition Items

What are the icons in the table header for?

If the General Ledger code you wish to enter is not listed, contact your Finance Manager. To view your available Budget, look at the table displayed at the bottom of the page.
If you have any problems regarding this table or if any information is missing, please contact your Purchasing Co-ordinator.

This table allows you to:

Enter details for goods being ordered
The minimum you can enter in this table is 'Item' and 'Quantity'.
Enter General Ledger codes for goods being ordered
If this is left blank the requisition will go to your Purchasing Co-ordinator.
Edit, Add or Delete items
This is only possible if the requisition is not in the status 'Closed', 'Declined' or 'Stores'. Clicking on 'Add' provides you with an extra 5 lines for entering additional goods.
View General Ledger code list for all codes to which you have access
You can view all GL codes that you have permission to enter requisitions against.

Item
A description of the goods you are ordering. There is limited space so please use 'Further Details' for any more information you need to provide.

Cat. No.
The Catalogue number the Supplier would like you to quote on the order (if applicable).

UoM
Units of Measure, for example pack, litre, hours

VAT Code
This defaults to S, which is the Standard Rate - now 15% (temporary reduction as per budget, with affect from 1/12/08 until 31/12/09). Other options are:
D1 - 5%, Domestic Fuel
E - 0%, Exempt
Z - 0%, Zero Rated
If you are in any doubt as to which one to use, ask the Supplier. It is their responsibility to determine the liability of the supply.

Ledger Code
The General Ledger code to which the goods/services are being charged. To view a complete list of GL codes available to you, click on 'View Ledger Codes'. If this is left blank the requisition will go to your Purchasing Co-ordinator.

More than one ledger code per item
You can split an item between two GL codes by entering a GL code for your item and clicking 'Save'. Clicking on the arrow next to the code allows you to enter another. To split the expense between more than two codes, click 'Add'.

Contract Ref
The Contract reference between the University of Sussex and the Supplier, or your Project Reference.

Inventory
If the item you are ordering needs to go onto an inventory list you must select 'Y'.

Order more than five Items
Once you have entered your five items, click 'Save'. To add more items click 'Add' and then enter the details of your next item, then 'Save'. This needs to be done for every item over five entries.