Sussex Direct Help

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Session Setup What are the icons in the table header for? This table displays the sessions that have already been set up for the teaching group you have selected. You can use this table to: view existing sessions add a new session by using the 'Add' button edit existing sessions by using the 'Edit' button Adding sessions If you want to add a session, click on the 'Add' button in the table header. You need to specify the Term, Week, Day, Start Time, End Time, Building and Room for your session. You may also add an optional comment. You need to use the 'Save' button to save this new session to the database. When you add a new session, it will be displayed with a New! flag. If you do not enter the Room in exactly the same format as it is held on the database, an error message will be shown when you attempt to save it. It will contain a link to a list of all rooms within the Building you have selected. Simply copy the room you want into the Room field, and save it again. It isn't possible for the same teaching group to have more than one session with the same Term, Week, Day and Start Time. If you enter a session that matches an existing one, then when you try to save it, an error message will be shown. You will see that the row is flagged with a . Editing and deleting sessions You can freely edit and delete existing sessions for which no attendances have been entered. Once attendances have been entered for a session, the rules around editing change a little. You will not be able to edit the Term, Week or Day and these fields will not be editable. For the other fields, unless all you are editing is the 'Comments' field, you will be warned when you try to edit a session for which attendances have been entered. The row will be flagged with . If you are sure that you want to save your changes, you can go ahead and do this. Otherwise, use the 'Cancel' button. Once attendances have been entered for a session, it is not possible to delete it.
For help with Sussex Direct, please consult the BIS FAQ or contact the IT Service Desk. Page created by: Helen Moore (last modified 03/06/21 14.51.20)

Session Setup

What are the icons in the table header for?

This table displays the sessions that have already been set up for the teaching group you have selected.

You can use this table to:

view existing sessions
add a new session by using the 'Add' button
edit existing sessions by using the 'Edit' button

Adding sessions

If you want to add a session, click on the 'Add' button in the table header. You need to specify the Term, Week, Day, Start Time, End Time, Building and Room for your session. You may also add an optional comment. You need to use the 'Save' button to save this new session to the database.

When you add a new session, it will be displayed with a New! flag.

If you do not enter the Room in exactly the same format as it is held on the database, an error message will be shown when you attempt to save it. It will contain a link to a list of all rooms within the Building you have selected. Simply copy the room you want into the Room field, and save it again.

It isn't possible for the same teaching group to have more than one session with the same Term, Week, Day and Start Time. If you enter a session that matches an existing one, then when you try to save it, an error message will be shown. You will see that the row is flagged with a Red cross used as an error flag .

Editing and deleting sessions

You can freely edit and delete existing sessions for which no attendances have been entered.

Once attendances have been entered for a session, the rules around editing change a little. You will not be able to edit the Term, Week or Day and these fields will not be editable. For the other fields, unless all you are editing is the 'Comments' field, you will be warned when you try to edit a session for which attendances have been entered. The row will be flagged with Warning that marks rows exist . If you are sure that you want to save your changes, you can go ahead and do this. Otherwise, use the 'Cancel' button.

Once attendances have been entered for a session, it is not possible to delete it.